Office Hospitality Administrator

By November 25, 2019 No Comments

Job Title: Office and Hospitality Administrator

Reports to: Senior Operations Manager: Administration Services and Processes

Hours: Full Time

Position Purpose: Administrative support and management of office operations to promote productivity, positivity, and excellence.

Job Requirements

Duties include but are not limited to:

Coordinate: Manage | Arrange

  • Manage and stock hospitality and gift items for guests and team members.
  • Maintain inventory of and anticipate needed office supplies; place and expedite orders.
  • Provide oversight to vendors providing services relevant to office administration.
  • Coordinate spaces and office organization.
  • Plan and schedule travel itineraries, appointments, and engagements.
  • Document tasks and task status.
  • Prioritize in a fast-paced environment.

Conduct: Perform | Maintain

  • Support Executive Leadership through document management (filing, copying, scanning, faxing); general research; and mail management and distribution.
  • Data entry and guest check-in.
  • Answer phone calls, schedule meetings, and support visitors.
  • Contribute to team effort by taking on various projects and accomplishing related results as needed.
  • Exhibit polite and professional communication via phone, e-mail, and mail.
  • Perform physical activities including walking, sitting, standing, bending, talking, hearing, and periodically moving or lifting items up to 50 lbs.
  • Coordinate corporate events.

Cultivate: Develop | Maintain

  • Demonstrate an attitude of warm hospitality toward guests.
  • Maintain a high degree of detail awareness and management.
  • Be proactive and create a positive experience for others.
  • Participate in periodic performance reviews, training programs, and personal development planning.
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